For basic Zoom integration option, please see Video Conference Integration
Administrators can conduct MeetingVotes directly in Zoom using the ElectionBuddy Zoom Application. Meeting Participants stay in Zoom for the full meeting, keeping them engaged and attentive for improved meeting participation. When a vote starts, Meeting participants vote in Zoom using an ElectionBuddy Voting Window, and the ElectionBuddy Voting Window closes after each vote finishes. During a Zoom Videoconference, in addition to starting and ending votes in ElectionBuddy, Adminstrators can:
- Prompt Meeting Participants to initialize the ElectionBuddy-Zoom Application so Meeting Participants can vote using a Zoom Voting Window.
- Activate the Zoom Voting Window to notify Meeting Participants to vote.
- Close the Zoom Voting Window to focus Meeting Participants on the Zoom Videoconference.
This article covers the Zoom Meeting and Voting Flow and Zoom Integration Setup
Meeting and Voting Flow
At the beginning of the meeting, select this button to prompt each voter to install the ElectionBuddy Zoom Application.
After voters install the ElectionBuddy Zoom Application, the Zoom Voting Window will automatically open to the MeetingPage with a button to access the first running vote.
Voters enter their credentials included in their notice to access the ballot, and submit their vote.
After submission, the voting confirmation appears.
After all meeting participants vote, Administrators select the Close Zoom Window button to close the voting window and focus Meeting Participants on the Zoom Video.
The voting window closes for Meeting participants and they only see the Zoom video window
When the Administrator requires another vote in the meeting, they start the vote in ElectionBuddy, and in their Zoom Window select the "Start a Zoom Vote" button.
Which opens the ElectionBuddy Voting Window for meeting participants, allowing them to access the ballot to vote.
Zoom Integration Setup
Obtain the Zoom meeting link by opening Zoom, and selecting the Meeting Info icon. Then beside Invite Link select the Copy Link button to copy the Zoom link. You will paste this into ElectionBuddy later.
From the "Account" drop-down menu choose Organizations.
Beside the Organization that is hosting the MeetingVote, select “Edit”
Select the Meeting Page tab and then "Edit" under Video Conference Integration.
From the dropdown, select Zoom.
- Enter the link for you Zoom meeting in the URL field in the Videoconference Integration section
- Select the checkbox "Run ElectionBuddy inside the Zoom Application"
- Select Save
Select "Configure Zoom App" to open Zoom in your browser.
Select the checkbox "Allow this app to use my shared access permissions", then select Allow
Once the ElectionBuddy-Zoom Application has been added to Zoom, enter the Meeting Page URL or Organization Key, and select "Search" to be taken to the Meeting Page.
For more information on Meeting Page URLs or Organization Keys, please see: Organization Meeting Page.
For any questions, please send us a chat using our Buddy Messenger in the bottom right of the screen.